Position Number: 996457
Work Type: Staff/Classified
Location: Kent Campus
Home Org/Dept: Bursar's Office - Kent Campus 
Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated administrative supervisor.
Additional Basic Function – if applicable:
Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:
Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated administrative supervisor.Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature.Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections.Assists in the administration of department programs/projects; ensures compliance with policies, procedures, and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects.Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties, and providing information about changes in department and University policies and procedures; may make hiring, firing, and disciplinary recommendations.May coordinate and monitor personnel actions (e.g., recruitment, tenure, promotion, etc.); serves as liaison between department and individuals affected by the personnel actions and other relevant departments (e.g., Personnel, Payroll, etc.); maintains personnel records and files; ensures personnel policies and procedures are followed.May assist with special projects.Performs related duties as required.
Additional Examples of Duties – if applicable:
High school diploma or equivalent plus completion of 12 to 18 months formal training in management science, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of two years' experience in providing secretarial/administrative support in increasingly demanding positions.
Bookkeeping/accounting procedures and terminologyOffice practices and proceduresSpecific software may be preferred
Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.)Public speaking, if required by positionWritten communication (e.g., to compose reports, speeches, correspondence and memos)
Resolve problems independently and make decisionsDefine problems, collect data, and draw valid conclusionsApply policies and proceduresTrain and provide effective work direction to other employeesManage time effectively and set prioritiesCarry out or assist in implementing changesEstablish and implement office proceduresEstablish methods to gather, collate, and classify informationRead and comprehend a variety of written informationOperate a computer for word processing and data management Maintain accurate recordsPerform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Preferred Qualifications – if applicable:
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements:
Normal office environment; may require frequent use of a video display terminal; may require off-campus travel.
Monday - Friday, 8:00 a.m. - 5:00 p.m.; however, hours may vary to meet departmental needs including some evening hours.
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
For official job descriptions, visit www.kent.edu/hr.
Kent State University will become a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use will not be permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free<http://www.kent.edu/smoke-free>.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
Advertised: February 10, 2018 Eastern Standard Time
Applications close: February 24, 2018 Eastern Standard Time
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