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Administrative Assistant

Apply now Position Number: 996457
Work Type: Staff/Classified
Location: Kent Campus
Category: Full-time
Home Org/Dept: Bursar's Office - Kent Campus [100394]

Job Title:

Administrative Assistant

Physical Location:

Kent, OH 



Basic Function:

Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated administrative supervisor.

Additional Basic Function – if applicable:


Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated administrative supervisor.

Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature.

Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections.

Assists in the administration of department programs/projects; ensures compliance with policies, procedures, and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects.

Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties, and providing information about changes in department and University policies and procedures; may make hiring, firing, and disciplinary recommendations.

May coordinate and monitor personnel actions (e.g., recruitment, tenure, promotion, etc.); serves as liaison between department and individuals affected by the personnel actions and other relevant departments (e.g., Personnel, Payroll, etc.); maintains personnel records and files; ensures personnel policies and procedures are followed.

May assist with special projects.

Performs related duties as required.

Additional Examples of Duties – if applicable:


Minimum Qualifications:

High school diploma or equivalent plus completion of 12 to 18 months formal training in management science, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of two years' experience in providing secretarial/administrative support in increasingly demanding positions.



Knowledge Of:

Bookkeeping/accounting procedures and terminology
Office practices and procedures
Specific software may be preferred

Skill In:

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.)
Public speaking, if required by position
Written communication (e.g., to compose reports, speeches, correspondence and memos)

Ability To:

Resolve problems independently and make decisions
Define problems, collect data, and draw valid conclusions
Apply policies and procedures
Train and provide effective work direction to other employees
Manage time effectively and set priorities
Carry out or assist in implementing changes
Establish and implement office procedures
Establish methods to gather, collate, and classify information
Read and comprehend a variety of written information
Operate a computer for word processing and data management
Maintain accurate records
Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Preferred Qualifications – if applicable:



Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Normal office environment; may require frequent use of a video display terminal; may require off-campus travel.

Working Schedule:

 Monday - Friday, 8:00 a.m. - 5:00 p.m.; however, hours may vary to meet departmental needs including some evening hours.

Additional Information:


Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit 

Kent State University will become a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use will not be permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit<>.


The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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